Privacy Policy

Eversource and Youtopia Technologies Limited (us, we, our) are trusted brands which recognise the importance of protecting and securing personal information. This Privacy Notice applies when you interact with Eversource eXtranets and when you access other applications provided by Youtopia Technologies Limited.

This Privacy Notice outlines our commitment to protecting your personal information and to give you reassurances of our integrity in how we handle personal information. We respect and value the information provided to us and we will only use personal information in accordance with applicable privacy laws.

This Privacy Notice applies to personal information we collect, hold and use about you when we carry out our business activities, such as when you purchase goods and services, visit our websites or other digital platforms, communicate or interact with us.

We may update our Privacy Notice from time to time. Amendments will be published on our web pages.

Personal Information We Collect

We collect personal information to carry out our business activities. The type of information we collect includes name, address, email, phone number, your online preferences, your purchases, delivery information and any other information that you provide to us during our interactions. If you have an online account we will keep your login details and password.

When visiting any of our websites we may collect the following information: the IP address, domain name, the date, time and duration of visits, the pages and documents accessed, the previous site accessed (i.e. the referring URL), the type of browser being used. See also Cookie, identifiers section on other information we may collect.

If we are unable to collect this information, we may not be able to provide you with the services or carry out a particular activity you have requested or we are required to do.

Use of Information

We collect personal information for the primary purpose to display and supply products and services. In addition, we collect personal information:

  • To improve and personalise your experience with us, such as when you are online or when otherwise interacting with us.

  • To communicate with you and answer any questions or provide information or advice. o For warranty and product recall purposes.

  • To undertake our administrative and operational functions.

  • To comply with laws or regulations or to comply with any directions given by regulators or authorities.

  • Investigate a breach of any of our terms and conditions or any suspected unlawful or criminal activity.

We will also use your personal information for any purpose permitted by the Privacy Act or required by any other law.

If we are unable to collect personal information, we may not be able to carry out the specific activity or task, such as provide the products or services as requested.

How We Share Your Personal Information

We may disclose your personal information to undertake any of the purposes set out above, or

where permitted or required by law or as otherwise detailed in this Privacy Notice. Recipients of your personal information may include:

  • Our employees, contractors or service providers, to the extent reasonably necessary for them to carry out their duties/obligations. This may include internet service providers, IT systems administrators, couriers, payment processors, lawyers and business advisors.

  • Suppliers of products and services for delivery, product warranty and recall purposes.

  • Any person where we are required or permitted by law to disclose information to. This may include the police service, ambulance service, or government departments or regulators within New Zealand in connection with law enforcement activities and emergency services.

We require any third party to protect personal information against any unauthorised use, access or disclosure in accordance with the Privacy Act.

Cookie information and browsing history is also shared with third parties – see section below on Cookies and identifiers.

How We Hold Personal Information

We your personal information in electronic form. When we receive information electronically we retain this information in our computer systems and databases. This includes computer software

programs, internet servers, and hosted internet solutions.

We may use third-party service providers to store your personal information and provide us with services. This means that we may transfer personal information, or access it from, countries other than New Zealand.

We recognise that we are accountable for your personal information wherever it is in the world and we will take reasonable steps to ensure that any third-party service providers we use can meet our privacy and security expectations.

We retain your information for as long as we need to carry out the purposes of collection, or longer if we are required to by law.

Security

We use industry standard security measures to safeguard and protect all personal information. This includes taking reasonable steps to protect personal information from misuse, loss, unauthorised access, modification or unauthorised disclosure.

Wherever your personal information is stored, we take reasonable steps to ensure that it is protected against loss or unauthorised access, modification, use or disclosure. For example:

  • Our systems are protected by firewalls and modern encryption standards.

  • Our systems are password protected, and access is monitored and audited.

  • All employees are required to adhere to the IT and Security related suite of policies.

  • Access to the personal information we store is limited to those staff members who have legitimate business requirement to use it.

  • We make privacy and information security training available to employees.

  • We have a data breach management procedure in place.

  • Information is backed up regularly, and backups are encrypted and held in secure storage facilities.

Cookies and Identifiers

We use cookies and identifiers on our sites. Cookies are small pieces of information captured when a device is used to access online content. We use cookies to ensure a more streamlined online shopping experience, to identify and store personal preferences. We may use temporary (session) cookies or permanent cookies when devices access our websites, which allows us to recognise individual browsers and track the web pages visited and web pages the device has

navigated from. We use cookies to help improve the customer experience with us. See section below on opting out of cookies.

Outlined below are some other reasons we use cookies:

  • To keep track of products or services viewed, so that we can present information about those products or services, or other similar related products or services we think may beof interest.

  • To measure traffic patterns, to determine which areas of our sites have been visited, and

  • to measure transaction patterns, produce data of web traffic and customer web activity through our websites or apps.

  • To research and analyse habits so that we can improve our products, services and online content and customise this to individuals.

  • To operate our websites efficiently with a high level of functionality.

  • To measure the effectiveness of our marketing initiatives, measure the number of

advertising referrals we have received to our websites.

We also allow third parties to place cookies and other identifiers on our websites to collect information on your browsing history. The third parties use the information for marketing or advertising purposes and to display customised or targeted promotional, marketing or advertising material on our websites and on other websites or social media sites that you visit. Currently at

the date of this Privacy Notice (and may change from time to time), third parties include Google Analytics and Salesforce.

Opting Out from Cookies and Analytics

You may modify your browser settings to accept or decline cookies. You may also go
to www.allaboutcookies.org or to www.aboutads.info/choices for instructions on how to disable cookies. If you choose to configure your computer so that it disables cookies or does not accept them, you may not be able to make full use of our sites.

Accessing and Correcting Your Personal Information

Please contact us (as set out below) if you would like access to the personal information we may hold about you or if you would like us to update or correct it. We may require further information to assist the retrieval of information and or verify your identity and reserve the right to charge a reasonable fee for gaining access.

We will handle any request in accordance with the relevant privacy regulations. Generally, if requested we will amend any personal information which is inaccurate, incomplete or out of date. If we are not able or unwilling to provide access to any personal information or to correct any personal information held by us, we will provide reason for declining to provide.

Enquiries on how to access personal information can be emailed to:

info@eversourcex.com

Book a demo

Learn how Eversource can streamline your business. One of our team will get in touch, answer any questions and arrange a demo time that suits you.

Thank you!